Roles & Responsibilities
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Manage daily office administration and ensure smooth office operations.
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Handle incoming calls, emails, and visitor inquiries professionally.
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Prepare, organize, and maintain project files, contracts, quotations, and company documents.
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Coordinate with project managers, designers, site engineers, suppliers and clients.
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Schedule meetings, appointments and maintain management calendars.
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Assist in preparing quotations, purchase orders (POs), invoices and delivery notes.
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Maintain records of vendor details, material orders and project documentation.
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Follow up with suppliers and subcontractors regarding deliveries and documentation.
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Monitor office supplies, stationery and pantry inventory; arrange purchases when required.
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Support the team with attendance records, leave management and employee documentation.
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Maintain accurate filing systems (both physical and digital).
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Assist the accounts department by organizing invoices, receipts and payment records.
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Coordinate courier services, office maintenance and utility-related tasks.
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Ensure compliance with company policies and maintain confidentiality of business information.
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Prepare reports, presentations, and spreadsheets as required by management.
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Perform other administrative duties to support the successful execution of interior design and fit-out projects.