Sales Administrator

Job Description

JOB SUMMARY: This role provides end-to-end sales administration and commercial data support to the Business Development team across EMEA. The position combines ownership of contracts, quotations, order pre-processing, sample control and sales coordination, focuses on risk control in contracting, optimization of administrative workflows, and ensuring steady daily operations to support sales objectives. KEY RESPONSIBILITIES: • Contract Review & Compliance: Independently review sales contracts and key commercial terms, including pricing, payment terms and rebates. Ensure alignment with company policies and coordinate with Finance to mitigate identified risks. • Bidding & Quotation Management: Own the preparation and coordination of bidding documents and quotations. Submit pricing inquiries to Sourcing and validate commercial and customer information before release. • Order Pre-processing: Collect sales order requests, verify essential information such as SKU, quantity, price and delivery address, and convert requests into standardized formats for Customer Service system entry. • Sample Inventory Control: Oversee sample inventory and sample requests, assess business need, and coordinate with Customer Service, inventory planning and logistics to support stable availability and timely delivery. • Sales Operations Support: Coordinate routine sales administration, support expense processing, and prepare required data or materials for commercial meetings & events. • Process Improvement & Stakeholder Coordination: Identify workflow bottlenecks, recommend practical improvements, and manage ad-hoc requests from Sales and departmental leaders. • Ad-hoc Support: Assist Sales Manager with administrative tasks and other ad-hoc tasks.